TeacherEase has a manual dropdown on the Scheduled Exports screen that determines which school year’s data are currently being exports. Apptegy will continue to receive data from the previous school year until the school changes it.
Navigate to the Scheduled Exports
Go to (School District) Admin Main > Import/Export > Scheduled Exports.
Next, find the export that you’d like to update to the current year and hit the edit button. (Ex: students)
Update the Academic Year
Update the Academic Year to the current year by clicking into the dropdown for "Academic Year".
If the current year isn’t listed in the dropdown, it’s likely that the school has built their export as a data query instead of a Custom Report, OR that they haven’t created the new school year within Teacher Ease.
If you need to create the upcoming school year because it is not listed in the dropdown, navigate to those steps next. Otherwise, you are done if you've selected the upcoming school year and saved the export settings.
Warning: If auto-fill is enabled for the browser, it will likely change the password above to another password. Make sure to re-enter the password associated to the Apptegy SFTP server.
Creating the Upcoming School Year
At the top, click on Yearly Setup > Academic Years (from the dropdown after clicking).
Click on Create Academic Year at the bottom and create one for the upcoming school year.
On the next screen, click on the new year created from the Academic Year dropdown. Make sure to select all schools (if there are multiple buildings).
For the options under Timeless, Yearly, and Yearly Course Entities, select District Managed or School Managed, depending on which is applicable for the school. When done, click on Create at the bottom left corner.
If updating the school year on the export doesn’t update the data, check under Query Builder > Filters, to make sure that there are no additional filters for Academic Year.